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Tips on Writing  Good Letter to Your Representative

A personal letter is one of the most powerful tools you can use to advocate to a policy maker. It needs to be your own story and your own viewpoint.

  • If you want them to pay attention, write to your own legislators. They listen to the people who live and vote in their districts (their "constituents").
  • Be sure to include your full address so that they can write back. You may also want to include your phone, e-mail or other contact information.
  • Date your letter
  • keep it short and simple. One page is best, two at most.
  • In the first paragraph, explain who you are (if you're writing as a concerned individual or writing on behalf of an organization). Also explain why you are writing. If you're writing about a bill, include the bill name or subject and bill number.
  • Explain your position. Use personal examples.
  • Be clear about what you want the legislator to do.
  • Ask for a response.
  • Write on only one issue at a time.
  • Make your tone positive.
  • Follow up. Especially if they do what you ask, write again to say thanks.

How to Address Your Letter


To the U.S. Senate:

The Honorable (Full Name)

Senate Office Building

Washington, D.C. 20515

Dear Senator (fill in last name)


To the U.S. House of Representatives:

The Honorable (Full Name)

House Office Building

Washington, D.C 20515

Dear Congressman (fill in last name)


To the State Senate:

The Honorable (Full Name)

State House

200 West Washington

Indianapolis, IN 46204

Dear Senator (fill in last name)


To the State House of Representatives:

The Honorable (Full Name)

State House

200 West Washington

Indianapolis, IN 46204


To the Governor of Indiana:

The Honorable Michael Pence

Office of The Governor

State House

200 West Washington

Indianapolis, IN 46204